![]() Sometimes a lot of work, yet essential to creating the atmosphere of the story. This information is not only helpful to the actors, but also the hair and makeup teams, and anyone else who works directly with the actors. There’s also a section for special notes or reminders. Information is also provided for when they are supposed to be picked up for transportation, their personal call time, when they need to meet to block the film, entering wardrobe and makeup, and when they should arrive on set ready to film. If it is their first day it will say SW for “Start Work” the first day on set, W stands for “Work” a normal day, WF “Work Finished” for the last day, etc (More info: Work Status codes cheat sheet). The Status column references where the cast member is in their overall schedule of the film. These are the numbers referenced in the Cast column of Today’s Schedule. At the beginning of production, all characters in the film are given a character number that is used to reference them on the call sheet. Cast Calls: This is an important section for anyone who deals with the cast.Generally, larger shoots with scripted content will not list times for elements on the schedule because the plan will often end up changing as the day progresses. Lastly, it’s important to note that some projects will include times for each item on the shooting schedule, whereas other projects will not. For that reason, it is always good to triple check this section before publishing your call sheet. Usually the scenes will be listed in shooting order, however, schedules are subject to change and the 1st AD always has the freedom to shift this list around. If there is a company move to a new location it will be detailed and given its own row. The location(s) where those scenes are going to be filmed is listed in the far right hand column. Each row represents a scene or other schedule block and should contain all of the details from the breakdown including: the scene number, scene title, scene description, cast members needed, number of extras needed, how many pages the scene is (down to eighths of a page), and the location of the scene. Today’s Schedule: This is probably the most used section of the call sheet since it outlines what is actually being shot that day.Example: Wear closed-toed shoes when on set. These generally shouldn’t change from day-to-day. Reminders: This section contains standard “reminders”.These notes should generally apply to everyone, such as “Wear sun protection as we will be shooting outside all day.”, or “Please bring completed start paperwork”. This should include any important messages that need to be communicated to the cast / crew. Notes: The main notes section of the call sheet.You should also note any potential for severe weather, include extreme UV / heat and extreme cold. Always be sure to include high and low temps, sunrise and sunset times, and wind direction / speeds. Weather Forecast: Includes the forecast for the day at the specified shooting location.It lists all key times for the day, including meals, general crew call, shooting call, and estimated wrap. Today’s Key Times: This is a summarized timeline of the day.Date & Day: Almost as simple as the title, this just lists the calendar date and which day of the total shooting schedule this call sheet is for.Other locations that might be included are things like truck parking, catering staging, etc. This includes locations like: production office, nearest hospital, basecamp, & crew parking. Key Locations: Addresses for any key locations of the day should be listed in this section.There is a standard method for revisions that you can find here: Script & Schedule Revision Colors. Often these versions will be in the form of colors, such as “Blue” or “Salmon”. ![]()
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